Change Orders

Change orders to construction contracts may be necessary from time to time during the period of project construction to increase or decrease the contract cost or work, revise the completion date, alter the design, or to implement any deviation from original contract terms and conditions.

Loan recipients shall promptly notify the Construction Grants
and Loans Section, in writing (except for emergency
situations), of events or proposed changes to a construction
project. These changes include but are not limited to the
following:

• rebudgeting
• changes in approved technical plans or specifications
• changes that may affect the approved scope or objectives
• significant changed conditions at the project site
• acceleration or deceleration in the time for performance of the project or any major phase thereof, and
• changes which may increase or substantially'3ecrease the total cost of a project.

The recipient must obtain prior DENR-DWQ approval for any change orders in excess of $100,000 or any change orders which would necessitate an increase in the loan amount.

The recipient should submit two (2) properly executed copies of change orders to the Construction Inspection Group. Change order forms should indicate the project number, the correct change order number, name of contractor, contract number, and the date the change order was signed by all parties. A copy of the Change Order Checklist should be completed and submitted with each change order. All items indicated on the checklist must be adequately addressed prior to approval.

Once the Recipient signs a change order, he obligates himself to the Contractor. The State is not obligated to approve the change order or reimburse the Recipient. The CIG will perform preliminary eligibility reviews of unexecuted change orders upon request, however all supporting documentation must be included.